Government Contracts
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Government Staff Guide
A practical guide for government project managers and staff to administer construction contracts under the Tenders & Procurement Law.
1. PM authority and limits
- Statutory authority
- Financial delegation limits
- Interaction with approval committees
- Formal documentation of decisions
2. Variations and change orders
- When change orders are allowed
- Statutory cap on variations
- Pricing and evaluating new items
- Authorized signatory approvals
3. Approving progress payments
- Technical approval procedures
- Financial approval and disbursement
- Statutory timelines
- Handling objections
4. Schedule monitoring and damages
- Critical path analysis
- Establishing contractor delay
- Calculating daily damages
- Applying the statutory cap
5. Substantial and final handover
- Substantial completion conditions
- Managing the maintenance period
- Final handover
- Official handover minutes
6. Mandatory contract documentation
- Official contract file
- Correspondence log
- Meeting minutes
- Site and inspection reports
7. Handling contractor claims
- Receiving and registering claims
- Forming the review committee
- Responding within statutory deadlines
- Documenting the legal basis of decisions
8. General Auditing Bureau rulings
- Compliance with financial oversight
- Common recurring observations
- Responding to enquiries
- Avoiding material findings
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